Employee business travel can present significant payroll and compliance challenges, particularly when travel time must be treated as compensable work time and included in overtime calculations. Understanding federal and state wage and hour requirements is essential for ensuring accurate payroll practices while managing the costs associated with business travel.
This course provides a practical overview of the rules governing employee travel pay and expense reimbursement. Participants will explore FLSA requirements, state wage and hour considerations, payroll practices for business travel, and the treatment of travel time when calculating overtime. The course also examines the differences between exempt and nonexempt employees and how travel-related compensation may affect their pay.
In addition, the course covers IRS requirements for reimbursing employee travel expenses, including per diem arrangements and the tax treatment of accountable and nonaccountable plans. By the end of the course, participants will have a clearer understanding of how to manage travel pay and reimbursements while maintaining payroll and tax compliance.
Topics Covered :
FLSA requirements for compensable travel time.
State wage and hour considerations for business travel.
Treatment of travel time in overtime calculations.
Travel pay considerations for exempt and nonexempt employees.
IRS rules for employee travel expense reimbursements.
Accountable and nonaccountable reimbursement plans.
Payroll compliance and best practices for business travel.
Learning Objectives :
Explain federal FLSA and applicable state wage and hour requirements governing employee travel time and pay.
Apply effective payroll practices for properly compensating employees for business-related travel.
Evaluate the impact of compensable travel time on overtime calculations for both exempt and nonexempt employees.
Identify key IRS requirements and considerations for reimbursing employee travel expenses.
Differentiate among per diem arrangements, accountable plans, and nonaccountable plans and understand their respective tax and payroll implications.
Who Will Benefit:
CPA
Enrolled Agents (EAs)
Tax Professionals
Attorneys
Other Tax Preparers
Payroll professionals
Financial planners
About Our Speaker :
Aaron Riedthaler MBA, CPP
Educator and Consultant, Aaron Riedthaler
Aaron Riedthaler is the owner of PayRied Consulting, LLC, helping businesses manage payroll expenses with nearly two decades of expertise. He holds an undergraduate degree in accounting and an MBA awarded summa cum laude, along with a Certified Payroll Professional license. Aaron is an active member of PayrollOrg and the National Payroll Institute in Canada and is currently pursuing the CPA exam.
Aaron began his career as a payroll specialist at Paychex and has served in roles such as global payroll manager, adjunct instructor, senior accountant, and tax accountant. His background includes accounting, tax, payroll, and human resources across various industries.
